Administrative Procedures
SECTION 1: GOVERNANCE
- 1.8.2.3.2-P Human Subjects Research Protection Program NEW March 2023
Section 2: Human Resources
- 2.0.2-P Employee Responsibilities and Corrective Action Procedure
- 2.4-P Personnel Records Administration Procedure NEW November 2023
- 2.5.1.4-P Staff Appeals of Performance Ratings
- 2.14.2.2-P Procedure for Administration of Family Medical Leave (FML) NEW September 2023
- 2.14.2.4-P Sick Leave Pool Procedure
- 2.14.13-P Local College Closing Procedure NEW March 2024
- 2.15A-P Procedure for Administering Annual Salary Increases REVISED November 2023
- 2.15B-P Faculty Promotion Salary Increases Procedure REVISED March 2024
- 2.15C-P Ten and Eleven Month Faculty Compensation Procedure NEW September 2023
- 2.15.3-P Administrative Reduction in Force Procedure
- 2.16.2.2-P Complaint Resolution Procedure
- 2.18-P Form I-9 Procedure NEW March 2024
- 2.20-P Temporary Remote Work Procedure
- 2.21-P Discretionary Remote Work Procedure
Section 3: Equal Opportunity, Benefits, Health and Safety
- 3.2-P Pregnancy Related Accommodations Procedure
- 3.3.1-P Anti-harassment & Discrimination Procedure
- 3.3.1A-P Title IX Sexual Harassment and Misconduct Procedure REVISED August 2022
- 3.3.5-P Intellectual Property Procedure NEW August 2024
- 3.3.13-P Substance Abuse Prevention Procedure NEW November 2023
- 3.3.20.1-P Travel Abroad Review & Approval Procedure
- 3.3.24-P Live Animals on Campus Procedure
- 3.3.26-P Domestic Violence Procedure
- 3.3.27-P Behavioral Intervention Team Procedure
section 4: Academic and service
- 4.2.5-P Text Messaging Procedure
- 4.2.5A-P Information Technology Access Procedure NEW January 2023
- 4.14-P Procedure Relating to Implementation of Online Learning Instructional Support NEW April 2023
- 4.19-P Web Governance Procedure NEW May 2022
- 4.20-P KCTCS Social Media Procedures
- 4.21-P Media Relations Procedure
- 4.22-P Brand Standards Procedure
- 4.23-P Crisis Communication Procedure
Section 5: Financial
General Information
- 5.1.1-P Account Number Structure
- 5.1.2-P KCTCS Identification Numbers
- 5.1.3-P Add, Delete, or Change Chartfield Numbers
- 5.1.4-P Request a New or a Change in Business Procedure
- 5.1.5-P Request a Financial System User REVISED July 2023
- 5.1.6-P Accounting Instructions and Memorandums
- 5.1.7-P Internal Controls
- 5.1.8-P Audit and General Operations Records Retention
- 5.1.9-P Financial Delegation of Authority
- 5.1.10-P Financial Transaction Approval Authority REVISED July 2024
- 5.1.11-P Approvals Contracts REVISED August 2023
- 5.1.12-P Notary Public REVISED July 2024
- 5.1.13-P Employee Meals and Refreshments REVISED August 2023
- 5.1.14-P Non-Employee Meals, Refreshments and Accommodations REVISED August 2023
- 5.1.15-P Memorandum of Agreement REVISED June 2022
- 5.1.16-P Direct Billing or Procurement Card Purchase of Accommodations or Meals REVISED August 2023
- 5.1.17-P Vehicle Rental
- 5.1.19-P Personal Electronic Devices REVISED January 2023
- 5.1.20-P Core Values and Ethical Conduct REVISED July 2024
Facilities Management
- 5.2.1-P Insurance
- 5.2.2-P Asset, Inventory, and Surplus Management
- 5.2.3-P Emergency Response/Crisis Management
- 5.2.4-P Use of KCTCS Facilities by Outside Agencies REVISED July 2024
- 5.2.5-P Off-site Use of Equipment by Employees
- 5.2.6-P Facilities Maintenance REVISED April 2023
- 5.2.7-P Capital Projects REVISED August 2023
- 5.2.10-P Environmental Health and Safety
- 5.2.11-P Real Property Management
- 5.2.12-P Public Auction and Sealed Bids
- 5.2.13-P Real Property Leases
Accounting
- 5.3.1-P Journal Entries REVISED March 2023
- 5.3.2-P Cost Transfers on Sponsored Projects REVISED August 2023
- 5.3.3-P Banking Relationships REVISED September 2022
- 5.3.4-P Bank Reconciliations
- 5.3.5-P Sales and Use Tax REVISED February 2023
- 5.3.6-P Sponsored Projects Accounting for Grants and Contracts REVISED July 2024
- 5.3.7-P Revenue/Invoicing
- 5.3.8-P Accounts Receivable
- 5.3.9-P Cash Accounting & Handling
- 5.3.10-P Capital Assets REVISED July 2024
- 5.3.11-P Gifts and Endowments
- 5.3.15-P Credit Card Clearing Account Reconciliation
- 5.3.16-P Unrelated Business Activities
- 5.3.17-P Leases
- 5.3.18-P Transfer Journal Entries NEW July 2023
- 5.3.19-P Software Accounting NEW July 2023
Procurement and Payments
- 5.4.1-P Purchasing Authority
- 5.4.2-P Procurement Card REVISED August 2023
- 5.4.3-P Requisitioning REVISED July 2024
- 5.4.4-P Procurement Documents Resulting from a Requisition REVISED August 2023
- 5.4.5-P Equipment - Leases, Pre-owned, R&M, Trade-in, Transfers REVISED September 2023
- 5.4.6-P Price Contracts
- 5.4.7-P Exception to Sealed Bidding REVISED July 2024
- 5.4.8-P Special Purchase Authority REVISED February 2024
- 5.4.9-P Contract Types & Supplier Performance
- 5.4.10-P Purchase Recordkeeping
- 5.4.11-P Quotations, Invitations for Sealed Bids, and Request for Proposals REVISED July 2024
- 5.4.12-P Personal Service Contracts
- 5.4.13-P Printing Contracts
- 5.4.14-P Independent Contractor/Employee Classification
- 5.4.15-P Vehicle Assignment and Voyager Card
- 5.4.16-P Deferred Purchases
- 5.4.17-P Alcoholic Beverage Use
- 5.4.18-P Bid Protest
- 5.4.19-P Supplier Invoices and Payments
- 5.4.20-P Non PO Vouchers with Origin Code PAY REVISED July 2024
- 5.4.21-P Imprest Fund Accounts REVISED August 2023
- 5.4.22-P Honorariums/Gifts to Speakers REVISED August 2023
- 5.4.23-P Non-Employee Stipends REVISED August 2023
- 5.4.24-P Supplier Checks - Stop Payment/Stale
- 5.4.25-P Grant Fund Purchases
- 5.4.26-P Speaker Fees and Incentives for Sponsored Activity Participants REVISED August 2023
- 5.4.27-P Exception Requests to Business Procedures
Payroll
- 5.5.1-P Time and Absence Submission
- 5.5.2-P Lost or Stolen Payroll Funds REVISED March 2023
- 5.5.3-P Direct Deposit
- 5.5.4-P Employee Absence
- 5.5.5-P Deductions
- 5.5.6-P Manual Checks
- 5.5.7-P Court Ordered Deductions
- 5.5.8-P Unclaimed Payroll Checks
- 5.5.9-P Workers Compensation
- 5.5.10-P International Employees
- 5.5.11-P Deceased Employees Wages
- 5.5.12-P Taxable Awards and Gifts REVISED January 2024
- 5.5.13-P Incentives to Participants
- 5.5.14-P Taxable and Non Taxable Fringe Benefits
- 5.5.15-P Bridge Loan Payments
- 5.5.16-P Overpayment of Wages
Budget
Tuition and Fees
- 5.7.1-P Student Refund Checks
- 5.7.2-P Waiver of Tuition and Fees
- 5.7.3-P Third Party Contracts – Sponsored Students
- 5.7.4-P Collection of Accounts Receivable REVISED July 2024
- 5.7.5-P Mandatory Charges
- 5.7.6-P Non-Mandatory Charges
- 5.7.7-P Refunds for Tuition and Fees and Charges for Services
- 5.7.8-P Live Work Projects
- 5.7.9-P Nurse Aide Testing & Training (KNAT) and Medication Aide Testing Charges REVISED July 2024
- 5.7.10-P Assessment Centers
- 5.7.11-P Student Organization Authorization and Compliance
Travel
- 5.8.1-P Employee Travel Expense and Reimbursement REVISED August 2023
- 5.8.2-P Moving & Temporary Assignment Expense Reimbursement REVISED July 2023
Bookstore
Section 6: Student Affairs
- 6.0-P Student Grievances and Appeals NEW May 2022
- 6.3-P Student Preferred First Name Procedure NEW November 2022
- 6.6-P Student Harassment or Discrimination Grievance Procedure
- 6.9-P Criminal Background Check & Drug Screening REVISED August 2024