Court Ordered Deductions | KCTCS

Administrative Procedures

Court Ordered Deductions

Policy Number: 5.5.7-P

Current Effective Date: 07/01/2017

Original Effective Date: 07/15/2006

Revision Dates: 07/15/2006, 07/01/2010, 05/30/2017

Revision Number: 3

Revision Summary:

Responsible Official: Director of Payroll

References:

1. Purpose

This procedure provides direction on the administration of court ordered deductions.

2. Scope

This procedure applies to all KCTCS employees.

3. General

3.1

KCTCS is required by law to withhold amounts from an employee’s wages in accordance with official court orders up to the maximum allowable by law. Court orders are satisfied per current federal and state wage withholding laws.

3.2

Strictest confidentiality must be maintained regarding employee court mandated deductions.

4. Processing Requirements

4.1

All court ordered deduction paperwork is to be sent immediately to the KCTCS Office Payroll Services for processing upon receipt.

5. Employee Notification

5.1

KCTCS Office of Payroll Services will notify the employee of any withholding notices received and corresponding deductions. All inquiries about court ordered deductions should be directed to KCTCS Office of Payroll Services.

6. Child Support Withholding and Lump Sum Payments

6.1

Lump sum payments to employees who are currently under an active child support order must be reported to the KCTCS Office of Payroll Services as soon as the notification of payment is received.

  1. Per KRS 405.465, KCTCS Office of Payroll Services must notify the Cabinet for Health and Family Services (CHFS) of lump sum payments of $150 or greater which are made to employees currently under an active child support order.
  2. The lump sum payment cannot be made to the employee until CHFS provides the child support withholding amount.