Administrative Procedures
Sales and Use Tax
Procedure Number: 5.3.5-P
Current Effective Date: 02/08/2023
Original Effective Date: 07/01/2009
Revision Dates: 07/01/2009, 07/01/2010, 10/04/2018, 02/08/2023
Revision Number: 4
Revision Summary: removal of Sales Tax Checklist reference, additional of account code I in Section 3.2
Responsible Official: Vice President, Administrative Services
References:
1. Purpose
To provide guidance on sales and use tax.
2. Scope
This procedure applies to all KCTCS business units.
3. General
3.1
KCTCS uses one consolidated Kentucky sales tax number for reporting taxable sales (000004205).
- See Kentucky Revised Statutes Chapter 139 and Kentucky Administrative Regulations
– Title 103 for sales and use tax laws.
- College Chief Business Officers are responsible for determining whether a sale is taxable before payment is accepted.
3.2
Taxable sales should be recorded in the following accounts:
- 43126 Grill Taxable
- 43136 Vending Income Taxable
- 43146 Concessions Income Taxable
- 43148 Cafeteria Income Taxable
- 43149 Catering Income Taxable
- 43197 Sundries Taxable
- 44245 Student Projects Taxable
- 44255 Taxable Proceeds from Property Sales
- 44171 Facilites - Rental Income - Taxable
3.3
Sales tax (6%) should be collected and recorded in account 24000, sales tax payable.
3.4
The KCTCS Office of General Accounting Services prepares the Sales Tax Return and remits payment to the Commonwealth of Kentucky.
