Implementation of Distance Learning Instructional Support in Academic Affairs, Student Affairs, and Business Affairs | KCTCS

Administrative Policies

Policy Relating to Implementation of Online Learning Instructional Support

Policy Number: 4.14

Current Effective Date: 04/04/2023

Original Effective Date: 05/09/2001

Revision Dates: 02/13/2002, 03/18/2003, 01/05/2004, 08/30/2006, 08/19/2008, 08/24/2010, 06/18/2013, 07/17/2013, 08/04/2014, 04/04/2023

Revision Number: 10

Revision Summary: Revision to new format and promulgation of administrative procedure

Responsible Official: Chancellor

References: Administrative Procedure 4.14-P

1. Purpose

This policy supports the successful implementation of online learning instruction by Internet and other distance modalities.

2. Scope

This policy applies to staff of System Office, Home College, and Delivering College, and the Online Student.

3. Policy

3.1 Definitions

  1. Home College is defined as the college to which the student is admitted and from which the student will receive a credential upon successful completion of a program of study. The Home College must have program approval to serve as the Home College for a given credential.

  2. Delivering College is defined as the college at which the faculty member teaching the class is employed (faculty member may be employed by more than one college as an adjunct).

  3. Online Learning refers to courses delivered by the Internet (World Wide Web). Online learning may be a combination of synchronous and asynchronous or only asynchronous. The teacher and student are separated by time or place or both time and place.

  4. Online Learning Peer Team includes one representative from each college recommended by College Presidents for appointment by the KCTCS President.

  5. KCTCS Online is the umbrella name for presenting all courses offered via the Internet across the System.

3.2 Online Course Delivery Practices

  1. All online learning modalities will reflect the Principles of Quality Online Courses established by the Online Learning Peer Team and reviewed by Academic Council.

  2. All online learning courses will meet the KCTCS Essential Standards for course quality.

  3. The Online Learning Peer Team will identify and recommend policies and procedures in online learning, then reviewed by Academic Council.

  4. Courses and programs to be delivered at a distance will be based upon appropriate needs assessments and demand as determined at the local level and implemented in coordination with the KCTCS System Online Learning Office.

  5. KCTCS policies and procedures shall be applied to all credential-seeking and visiting students.

  6. To ensure compliance with each college’s accreditation standards, online learning activities will maintain compliance with all accreditation requirements.

4. Procedures

Administrative Procedure 4.14-P implements this policy.