Section V
Requirements and regulations
Policy Number: 1.0
Current Effective Date: 07/01/2020
Original Effective Date: 07/01/2020
Revision Dates: 04/13/2021, 01/27/2022
Revision Number: 1
Revision Summary: formatting updates
Responsible Official:
References:
The college president (or designee) is responsible for administering the requirements and regulations concerning the admission, probation, and dismissal of students.
1.0.1 Registration
Students shall use their full and proper names and Social Security or college assigned numbers for registration and all other official purposes.
1.0.1.1 Late Registration
No student may register for an organized class after a specific number of calendar days (which includes Saturday and Sunday) as determined by the following table. Days are counted from and include the first day of a session.
| Session Length | Calendar Days to Enter an Organized Class | Instructor's Approval Required |
|---|---|---|
| 4-weeks | One (1) | Late registration requires instructor's approval |
| 5-weeks | Three (3) | On or after the second calendar day |
| 6-weeks | Three (3) | On or after the second calendar day |
| 8-weeks | Four (4) | On or after the second calendar day |
| 12-weeks | Five (5) | On or after the third calendar day |
| 16-weeks | Seven (7) | On or after the fourth calendar day |
The college president (or designee) may set a later date for final registration for classes that do not start during the designated calendar days, or for the registration of groups of students who are not present at the regular registration time.
1.0.1.2 Repeated Registration in a Course
A student may repeat a course for the purpose of improving a grade. The course must be repeated with the same grade option as the original enrollment in the course. The highest grade earned in a completed course shall be the official grade for the course and will be the only grade included in the cumulative GPA; in cases where the grade is of equal value then only the most recent grade will be included in the cumulative GPA. Credit shall count only once for a KCTCS credential. If a student has been dropped from a technical program, course enrollment is dependent upon readmission to the program.
After a student has completed the same course twice, a division chair (or designee) in consultation with the instructor may refuse to approve a third registration in the same course, including those offered by correspondence, extension, and distance learning technology.
Subject to the approval of the division chair or designee, a student may receive approval for a substitution of comparable courses.
MT 109 may be taken as a repeat option for MA 109 and vice versa. MAH 080 or MAH 083 may be taken as a repeat option for MA 108R.
1.0.1.3 Repeated Registrations in a Modular Course
A student may repeat a course module for the purpose of improving a grade in the course module. The course module must be repeated with the same grade option as the original enrollment in the course module. The highest grade earned in a completed course module shall constitute the official grade for the course module and will be the only grade included within the cumulative GPA. Credit shall count only once for a KCTCS credential.
A parent course cannot be repeated using modules. Students who have received a passing grade in a parent course are not eligible to enroll in any module of that parent course.
A student may take a parent course as a repeat for any portion of a series of modules in the parent course for the purpose of improving the grade in the course module(s). The parent course must be taken with a graded option regardless of the grade option of any of the modules. If the student chooses to have the parent course counted as a repeat for any portion of the course modules, only the parent course grade will be included in the cumulative GPA and only the parent course credit shall count for a KCTCS credential. A student cannot receive credit for both the parent course and any of the modules in the parent course.
1.0.1.4 Concurrent Registration in Courses Bearing the Same Number
A student may not register in a given session for more than one course bearing the same number, except where such courses have different identifying titles.
1.0.2 Assignment to and Removal from Classes
The instructor will be provided an official class roll as of the last day to drop a course without a grade for the academic session. It shall be the responsibility of the instructor to promptly report to the college president (or designee) the names of those students on the official class roll who have not attended any meeting of the class through the last day to drop a course without a grade. The president (or designee) shall have the authority to remove the student’s name from the class roll.
1.0.3 Withdraw Without a Grade
A student may withdraw from a class without a grade according to the last day to enter a class for that session (see Section V, 1.0.1.1).
1.0.4 Foreign language Transfer Credit
A 3-credit hour foreign language course transferred to KCTCS as a general education course, and otherwise considered to be a course equivalent, will be treated as an equivalent to the corresponding 4-credit hour KCTCS foreign language course for the purpose of meeting credential and/or prerequisite requirements. The credit hours awarded as transfer credit will match those earned at the sending institution.
