Section IV

Admission to and Retention in Technical Programs

Admission to a community college does not guarantee admission to any Associate in Applied Science Degree, Associate in Applied Technology Degree, Diploma or Certificate program. Admission to these programs is dependent upon the availability of resources for implementation of quality instruction, and the number of students admitted may be limited by these considerations. If, due to the availability of resources, it becomes necessary for the president to limit enrollment, the following procedures apply and are to be used:

1. Guidelines for the limitation of enrollment will be prepared by the program coordinator in consultation with the program faculty, and once established shall be periodically reviewed.
   1. Guidelines shall contain a clear, concise statement of all special tests, examinations, and requirements that are used in the selection process along with an identification of the minimum acceptable score on any such tests, examinations and requirements.
   2. Guidelines shall contain a clear, concise statement of priorities assigned to any of the above in selecting students for admission to a program.
   3. If a committee is used in the selection of students for admission to a program, the composition of the committee shall be specified in the guidelines.
   4. Such a committee shall be advisory to the president of the college or the president’s designee.
   5. If a program has no special requirements other than those for admission to the college, this should be so stated.
2. Upon approval of the proposed guidelines by the faculty of the division and of the college, the guidelines shall be submitted to the KCTCS Senate Council through the Rules Committee for approval.
   1. Proposed guidelines or revisions must be submitted the December preceding the fall semester in which these proposed guidelines shall become effective.
   2. Changes in guidelines shall become effective on the implementation date approved by the KCTCS Senate Council.
3. In certain programs where admission guidelines have statewide implications, the Chancellor for the Community Colleges may appoint an ad hoc committee to suggest minimum guidelines for use in all colleges offering the program. These guidelines shall be submitted to the Rules Committee for recommendation and to the KCTCS Senate Council for approval.
4. In no event shall the establishment of admission guidelines for the limitation of enrollment be viewed as an attempt to eliminate from consideration students who are educationally not prepared for admission. It shall be the responsibility of the college to counsel and assist such students in the elimination of such deficiencies in order for them to qualify for entrance into a program.
5. Justification for special requirements which would limit continuation in a program such as the minimum grade of “C” in Nursing courses shall be clearly identified and a rationale for such requirements shall be provided at the time the proposal is initially submitted to the Curriculum Review Committee and Rules Committee for recommendation and subsequent approval by the KCTCS Senate Council. For programs, which have previously been approved by the KCTCS Senate Council, such special requirements or additions must have Council approval.
6. Each student must show evidence of having professional liability insurance (in an amount to be determined by the KCTCS Colleges) when enrolling in any health-related program course requiring patient/client contact.
7. An occupational program with special admission guidelines may reserve a designated number of admission slots to serve qualified students from outside the normal service area to serve the Commonwealth. If a sufficient number of qualified applicants do not apply, the college may fill these slots from the service area. Since the purpose of this rule is to serve the manpower needs of the underserved areas of Kentucky, a statement of intent to return to the home community will be required.
8. After admission and prior to enrollment in an allied health, culinary arts, early childhood, environmental science or nursing program, each student must show evidence of a Hepatitis B vaccination or be in the process of receiving the vaccine series. A signed declination form must be submitted if a student chooses not to receive the Hepatitis B vaccination.