Board Policies and Procedures

Procedure for Evaluation of KCTCS President

1. Purpose

The purpose of this procedure is to ensure the proper evaluation of the President of the KCTCS in accordance with the duties of the President, and the goals and objectives established by agreement between the Board and President and by vote of the Board as delineated herein.

Authority for Procedure: These procedures are created and implemented pursuant to the authority of KRS 164.350(1)(b); KRS 164.360(1)(b); KRS 164.365; KRS 164.5807(1); KCTCS Board of Regents Policy 2.5; and the KCTCS Board of Regents Bylaws.

Accountability: Periodic evaluation of the President reinforces the value of accountability for the President’s decisions and actions in providing leadership for the KCTCS, one of the nation’s premiere community and technical college systems. By setting a timetable and framework for the President’s evaluation, the KCTCS Board of Regents provides a tool for assessing leadership and institutional goal achievement.

2. Scope

This procedure applies to the KCTCS Board of Regents and the KCTCS President.

3. Procedure

The Board of Regents shall perform a Presidential evaluation on an annual basis and in compliance with all laws, KCTCS policies, and contractual obligations.  

3.1 Performance Review Period

At the start of the performance review period, the Board, a special committee of the board appointed pursuant to the KCTCS Board of Regents Bylaws, or the Board’s designee shall meet with the President to determine the goals and objectives on which the President shall be evaluated in alignment with the duties of the President as set forth in the Board of Regents Bylaws.

3.2 Approval of Goals and Objectives

The goals and objectives shall be reduced to writing and considered for approval by the Board. If the Board meets as a whole with the President, the Board shall approve the goals and objectives for evaluation at the meeting between the President and the Board. If the Board designates a special committee or a designee, the Board shall act upon the recommendation of the committee or designee at the next regular meeting of the Board.

3.3 Evaluation Form

The Board shall develop an evaluation form based upon the goals and objectives negotiated by and between the President and the Board and approved or ratified by the Board.

3.4 Board Participation

All Board members who are properly authorized to participate shall fulfill their duty to the KCTCS through full participation in the evaluation process for the KCTCS President.

Participation shall include completion of the approved form for the Annual Evaluation of the President’s Performance and Effectiveness.

3.5 Report

Once all evaluation forms are completed and returned, the Board Chair, the chair of the special committee of the board appointed pursuant to the KCTCS Board of Regents Bylaws, or the Board’s designee shall prepare a written report analyzing the data which shall be provided to the Board and the President.

3.6 Opportunity to Respond and Append

The Board shall provide the President with the opportunity to respond to the analyzed, compiled, and reported data. The President may respond through a written report to the Board based upon the established goals and objectives.

3.7 Final Evaluation

The Board and the President shall meet to review its written evaluation report along with the written response from the President, if any. After approval by the Board, the Board’s written evaluation report along with the written response from the President, if any, shall become the Board’s final evaluation of the President. The President’s evaluation report shall only be considered final with the appended response, if provided. The final report shall be made available to the public pursuant to the Kentucky Open Records Act.

3.8 External Input

The Board may, on a periodic basis, opt to invite external input to this evaluation.

3.9 Review of Evaluation Process

The Board may annually review the process for the KCTCS President’s Evaluation or may elect to review at a period of no longer than three years.