Administrative Policies

Procedures for Naming of Buildings and Facilities for Private Donors

In accordance with KCTCS Board of Regents Policy 7.10 Naming of Buildings and Facilities for Private Donors, the following procedures are set forth:

1. Requests for naming buildings and facilities for private donors shall be discussed in advance with the KCTCS Office of Institutional Advancement prior to discussing or making a commitment to the donor. Recommendations for naming a building for an individual, family, business, or organization must follow guidelines set forth in Board policy and be approved by the honoree(s) or family representative(s) of the person(s) being memorialized prior to submission to the Named Building Advisory Committee.
   
   
2. The President of the College seeking a named building shall write a request that articulates the rationale and documents how the proposed building name complies with the KCTCS Board of Regents policy on Naming of Buildings and Facilities for Private Donors. The request shall be directed to the KCTCS President in sufficient time to seek approval by the Named Building Advisory Committee and meet the deadlines for KCTCS Board of Regents consideration.
   
   
3. The Named Building Advisory Committee shall be comprised of the KCTCS Facilities Officer, KCTCS Advancement Officer, and a Presidential representative. In the event a Committee member is party to or has an interest in a naming request proposed to the Committee, they shall be replaced by a neutral representative appointed by the KCTCS President or designee.
   
   
4. The Named Building Committee shall review the College’s request and make a recommendation to the KCTCS President. The KCTCS President shall make final recommendations to the Board of Regents for approval. Interested parties shall hold all recommendations in the strictest confidence until officially approved by the KCTCS Board of Regents.
   
   
5. The terms and revocability of named gifts should be documented in a Named Gift Agreement kept on file with the KCTCS Office of Institutional Advancement and the corresponding College Advancement Office. The Agreement shall be saved following the college’s records retention policy.
   
   
6. Recommendations for naming newly constructed buildings should be submitted and approved prior to the approval of the architect's preliminary drawings. Barring this, building names should be requested in sufficient time for consideration and approval prior to occupancy.