Administrative Policies

Voting Leave

KCTCS Personnel System

Employees who are eligible to vote in national, state, or local elections, are encouraged to exercise their voting privileges. Employee work schedules normally permit adequate time for employees to exercise their voting privilege, either before or after normal working hours. However, in the case where voting cannot be accomplished in off-duty hours, KCTCS shall grant employees time off with pay (not to exceed two hours) to vote on election day.

If employees desire time off to vote, they shall submit a request to their supervisor at least one working day in advance of the election.

If employees do not submit their request at least one working day in advance for time off to vote, they may still receive time off to vote but it shall be using vacation leave, compensatory leave, flexible scheduling, or leave without pay.

Regular full-time employees and regular part-time employees who work 50 percent or more of a full-time schedule on an annualized basis who accept a position as an election official shall use accrued vacation leave or compensatory leave for that absence.

UK Personnel System

Faculty and staff are encouraged to exercise their voting privileges at all national, state and local elections.

Work schedules shall normally permit adequate time for faculty and staff to exercise their voting privileges, either before or after normal working hours, and it is encouraged that they use this period of time to vote whenever possible. When this is not possible, regular full-time faculty and staff entitled to vote may be granted time off from regular duties for up to four hours for the purpose of voting on election days. The employer may specify the hours during which employees may be absent from work for voting purposes.

Faculty and staff who are absent for such purpose shall not be subject to any penalty or deduction from pay.

Faculty and staff who vote in distant communities are encouraged to exercise their right to vote by absentee ballot to avoid absence from work.

Regular full-time employees and regular part-time employees who work 50 percent or more of a full-time schedule on an annualized basis who accept a position as an election official shall use accrued vacation leave or compensatory leave for that absence.

18A/151B Personnel System

For employees under this personnel system unpaid leaves of absence is addressed in the Kentucky Administrative Regulations for KRS Chapter 18A and KRS Chapter151B in effect as of June 30, 1998, located in Appendix I (Section 2) of this manual.